AMCHP 2016 Update to Attendees (Updated Jan 29, 2016, 11:30 AM)
As you are well aware, unfortunately due to anticipated impacts beyond AMCHP’s control from Winter Storm Jonas in the Greater Metropolitan Washington DC and Eastern Seaboard locations, the 2016 AMCHP Annual Conference was unexpectedly cancelled last Thursday, January 21, 2016. This decision was not made lightly. The preceding thirty-six hours prior to the cancellation, a series of detailed conference calls were conducted to identify the impacts and potential risks associated with proceeding with or not proceeding with the AMCHP conference. Those calls included AMCHP’s vendors, insurance partner, hotel, and law firm, as well as consulting state emergency plans regarding the storm. Safety remained the number one priority for our members, attendees, speakers, partners and staff.
On Thursday, January 21, storm predictions began to worsen and DC and the metropolitan area was noted by major weather forecasters to be in the ‘bull’s-eye’ of the storm. With the state of emergency declaration for MD, DC and Virginia made public the morning of January 21; it was neither feasible nor advisable to hold the meeting under the predicted weather and travel conditions.
As you might imagine, AMCHP has spent the last week working through the complex logistics of the cancellation. For approximately 35-40 attendees for whom the cancellation was too late, we spent time during the storm trying to make this group comfortable in the DC area with the untenable circumstances. We were even able to host a morning educational session on Friday, January 22 for those stranded in the area.
With states of emergency in at least ten states and over 9,000 cancelled flights on the Eastern Seaboard, the storm delivered as promised with average snowfalls of 30 inches throughout the area. It was the fourth largest storm in the Northeast in over 60 years. Schools are still closed even today, and our office has been either closed or had delayed openings through today.
As we are near the close of the clean-up in the DC area, we wanted to reach out and provide an update. Many of you have inquired about rescheduling the meeting and some are inquiring about the registration credit or refund policy.
This is to let you know that we are carefully considering all of the options available to AMCHP at this time, including rescheduling the meeting or issuing credits or refunds. We are busily gathering information from many sources to inform this critical decision and will continue to do so in the coming days.
The Board of Directors will meet in the next two weeks to review all available data and options carefully to make a final decision. We will openly communicate the results of those discussions by mid-February at the very latest.
Thanks so much for your continued patience for just a few weeks longer. We understand (and agree!) that this conference is important to our profession and for our meeting attendees, members, partners, and vendors.
Lori Tremmel Freeman, CEO, AMCHP
AMCHP 2016 Cancelled Due to Historic Winter Storm Jonas (Updated Jan 21, 2016, 3:36 PM)
Due to anticipated impacts beyond AMCHP’s control from Winter Storm Jonas in the Greater Metropolitan Washington DC and Eastern Seaboard locations, the 2016 AMCHP Annual Conference is being cancelled. Safety is the number one priority for our members, attendees, speakers, partners and staff. With the recent state of emergency declaration for MD, DC and Virginia, it is neither feasible or advisable to hold the meeting under the predicted weather and travel conditions.
As you might imagine, AMCHP is rapidly working through the complex logistics of the cancellation. It is not yet known if a re-scheduling of this large event is possible. Consequently, we are not able to address registration inquiries at this time, including refund or individual cancellation requests. You will receive additional communication regarding this if further information becomes available.
If you have reserved a hotel room, please be sure to cancel your reservation. The Hyatt may be reached at (800) 233-1234. Cancellation and early departure fees are being waived. Due to high volume, if you cannot get through to cancel your reservation, please try again later.
Airlines have relaxed their cancellation fees, so please contact your airline directly and immediately. A list can be found at the bottom of this message. Again, due to extraordinary volume, if you cannot get through to cancel your airfare, please try again later.
If you are an attendee and enroute to the AMCHP conference, please consider immediately checking your options while in flight or on a stopover point. You may be able to avoid proceeding with your trip and able to return home before reaching the DC area.
For those who scheduled visits with your elected officials, please remember to cancel those as well.
The AMCHP Annual Conference is our premier gathering and the planning and preparation of this event is immense and involves many dedicated MCH professionals. We are so very disappointed that we will not meet in our Nation’s Capital this weekend, but the safety and well-being of our members, attendees and staff must be taken into account above everything.
Lori Tremmel Freeman
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Click here to view the 2016 Annual Conference Registration Brochure.
Advanced Registration is now CLOSED. Registration will be available on site during the hours below. If you have any questions or concerns, please contact Lisa Bullock at AMCHPreg@conferencemanagers.com or 703-964-1240 x270.
Saturday: 6:30 a.m. – 5:00 p.m.
Sunday: 8:00 a.m. – 5:30 p.m.
Monday: 7:30 a.m. – 5:00 p.m.
Tuesday: 7:30 a.m. – 2:00 p.m.
Click here to view a schedule-at-a-glance.
Click here to view full session details.
Click here to view poster information.
Exhibitors and Sponsors
If you are interested in exhibiting or sponsorships for AMCHP 2016, please contact Elizabeth Davis at firstname.lastname@example.org; 703-964-1240 x 110.
The 2016 AMCHP Annual Conference will be held at the Hyatt Regency Washington on Capitol Hill in Washington, DC. The conference rate of $249/night will be available at the Hyatt Regency Hotel for AMCHP attendees until Jan. 4, 2016, or until the block of rooms is sold out – whichever comes first. For more information or to book your room, click here.
AMCHP and WebsEdge to Bring AMCHP TV to the 2016 Conference
AMCHP is again partnering with the international film and broadcasting company, WebsEdge, to bring AMCHP TV to this year’s Annual Conference from January 23-26 2016, in Washington, DC.
AMCHP TV will be an onsite conference television channel featuring a new episode daily, screened around the venue, as well as in guest hotel rooms and online.
This venture serves to raise the visibility of the hard work of maternal and child health, and public health practitioners, and to provide an opportunity to learn about new and ongoing initiatives that are making a difference.
Each daily program has two features: “Thought Leadership” and “Conference News.” Thought Leadership pieces are five-minute sponsored film segments highlighting programs, case studies and best practices from the maternal and child health profession. Conference News is a daily program of conference highlights, featuring “behind the scenes” interviews, coverage of conference events, and reactions to the day from attendees.
WebsEdge will be reaching out to organizations and agencies to describe the “Thought Leadership” program and to seek their engagement in creating the five-minute documentary-style films highlighting particular aspects of their project work.
There are a limited number of places available for the five-minute films. If you would like to explore featuring in the program, please contact WebsEdge’s Director of Sales: